Outreach Program Coordinator

Job Title: Outreach Program Coordinator

Department: Earned Income 

Reports To: Chief Revenue Officer, with close communication with Director of Education for programming organized by that Department


The Outreach Program Coordinator will coordinate and manage a variety of museum programs to engage adult and older adult audiences.  These programs include but are not limited to a variety of artmaking programs, a film program, and a robust music program working with a variety of community partners.  

A successful candidate will be an exemplary collaborator, possess strong interpersonal and communication skills, be able to implement creative and efficient problem-solving strategies, and have a sincere interest in creating a more equitable museum.  The Outreach Program Coordinator's schedule will mirror museum opening hours (Wednesday through Sunday.)


  1. Serve as primary liaison between the museum and a variety of community partners (performing arts organizations, senior centers, programmers, teaching staff, and models), for portfolio of diverse programs that are implemented across the Marketing and Education Departments.
  2. Work with community partners to compile and confirm all the necessary details for each event to ensure the program can be promoted and executed  successfully.
  3. Maintain relationships with community partners and ensure that both the museum’s and the partners’ goals and expectations are being met.
  4. Manage the necessary contracts and billing paperwork between the partners, programmers, teaching staff, and models, and the museum’s accounting department.  In the case of art-making courses and sessions, order all necessary supplies.
  5. Collect marketing materials from each partner to help the Brooks properly promote the event, including photos, credit lines, descriptions, etc. 
  6. Gather details from community partners regarding what set up is required, including facilities (tables, chairs, linens, etc.), Audio/Visual (projector, laptop, etc.) or other onsite needs they’ll have for the event.
  7. Create and share a Banquet Event Order with the security and facilities teams to ensure they know what is needed for the event.
  8. Coordinate with Brooks facilities team to ensure all set-up is completed in a timely fashion.
  9. Coordinate with community partners on the day of the events for load-in, set-up, and any final pre-event details.
  10. Welcome visitors and introduce community partners at the beginning of each event.
  11. Serve as point-person onsite during the duration of the event to help trouble-shoot, take event photos, and ensure that all visitors’ and partners’ needs are met.
  12. Wrap up the event, including delivering closing remarks, and coordinate break down with facilities team.
  13. Ensure that diversity, equity, access, and inclusion are primary considerations across all work.

Additional Responsibilities Related to Inspired Aging

  1. Coordinate details for four 6-week Inspired Aging courses per year, including participant registration, participant transportation,  the in-gallery components of the workshops, and a culminating event which may include an exhibition of student work and/or a public reception.


  • Bachelor’s degree required.  
  • Knowledge of regional and local communities and audiences preferred.
  • Successful history of working in partnership with a variety of community organizations.
  • Strong project coordination and management.  
  • Demonstrated ability to work across multiple projects simultaneously and balance priorities and schedules.
  • Experience with adult and older adult audiences desirable.
  • Excellent interpersonal skills and ability to work collaboratively within and beyond the institution.  
  • Excellent organizational skills, follow-through, and attention to detail, including ability to work on multiple programs and deadlines simultaneously. 
  • Excellent communication skills, including the ability to tailor speech and writing to a variety of audiences and purposes.
  • The ability to work collaboratively across departments.
  • Demonstrable ability to anticipate and problem-solve independently.
  • High degree of professionalism and team spirit.
  • Ability and willingness to regularly work weekends and evenings.
  • Ability to be firm and flexible as the situation requires.
  • Goal-oriented/solution-focused.

Salary: $45,000 - $50,000. Salary is contingent on experience and ability.  

Benefits: (i) A cafeteria plan that includes optional health, dental, vision, additional life insurance and supplemental policies, and a flexible spending account. The museum contributes toward the employee portion of premiums related to your choice of benefit options. (ii) A 401(k) retirement plan. The museum matches up to 4% of your salary annually. (iii)Employment category, combined with years of service to the museum, determines the amount of time off (OPTO) that each employee receives in addition to regular paid holidays.

APPLICATION PROCESS: Qualified applicants please send your resume and cover letter, including salary expectations, to Indicate the job title “Outreach Program Coordinator” in the subject line. The Memphis Brooks Museum of art is an equal opportunity employer.

Not sure you meet 100% of our qualifications? Recent studies show that men apply for jobs when they meet an average of 60% of the criteria, yet women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds.

The Memphis Brooks Museum of Art is an Equal Opportunity Employer and will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, sexual orientation, disability or veteran status. 

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Equal Opportunity Employer

The Memphis Brooks Museum of Art is an Equal Opportunity Employer and will not discriminate against any employee or applicant for employment because of race, color, ancestry, religion, sex, national origin, age, sexual orientation, gender identity, disability, or marital or veteran status. We actively encourage minority candidates to apply for open positions.

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